PEOI Board of Directors November 3, 2006

Dear board members,

The agenda items for November 2006 online board meeting are
presented below. A board vote bulletin is supplied for board
member voting.

Item #1- Approval of the minutes of July 2006 meeting.
See https://www.peoi.org/About/Abouten/board/minutes/minutes06-07.html

Item #2- Evaluation of PEOI's promotion using listservs, blogs and the like:
This idea was introduced in PEOI's September 2006 newsletter, and is
inspired by board member Shahid Ali Panhwer who sent out a large number
of messages to make PEOI better known.

Comments and ideas are invited on how can all members of PEOI community
be encouraged to join in this promotion, and how can this promotion
be made more effective in attracting new course contributors to PEOI.

Item #3- Promotion of PEOI's translators on PEOI's home page:

See also PEOI's September 2006 newsletter. There are several ways that
volunteers can be advertised on PEOI. This advertisement can serve different
purposes: 1) build a community atmosphere; 2) give a face and a soul
to the web site; 3) give volunteers a chance of finding paying employment;
4) recruit new volunteers who want to be featured on PEOI.

Two methods are now tried on PEOI. One is the box on PEOI's home pages
of different languages: see for instance, Vietnamese and French where
a couple of volunteer names now appear, and where more names with
comments can be added. For the second approach is in the new section has
been opened on PEOI (which was suggested by some of you).
Please take a look at PEOI's "Volunteers" section BEFORE logging in.
The "Volunteers featured" now has one individual. New ones can be added
by volunteers with the "Edit pages" procedure.

Comments are invited from board members on how to improve these two test
methods, and what other methods could be used to feature PEOI's
volunteers.

Item #4- Review of method and content of feedback from students
and volunteers:

The proposed method for student and volunteer feedback is to set up a
forum discussion identical to others currently used at PEOI, but allow
anyone to see all the feedback and post entries into it.

Comments are invited on whether this approach is adequate, whether some
limitations should exist (e.g. only registered members can see feedback
from volunteers), whether a moderator is needed.

Item #5- discussion of PEOI's 2005 Annual Report and the strategy
that it reflects.

A draft of PEOI's 2005 Annual Report now appears at
https://www.peoi.org/About/Abouten/2005AnnualReport/annualreport2005d.doc
Please read the report carefully and offer comments especially about
missing PEOI's competitive disadvantages and risks, as well as about
PEOI's strategy. (Note that the Financial Statements have been
previously approved by the board.)

Item #6- appointment of new board members:
Resolution proposal 2006-11 # 1 appointment of Patsy Wilcher as board member
Resolution proposal 2006-11 # 2 appointment of Holly Carless as board member
Resolution proposal 2006-11 # 3 appointment of Xiaoyu Chen as board member
Resolution proposal 2006-11 # 4 appointment of Krishna Seeburn as board member
Resolution proposal 2006-11 # 5 appointment of EYASSU YETBAREK as board member

Because of the large number of applicants board members should refrain from
appointing (i.e. voting yes for) more than three applicants. Note the number
of board members who are appointed but fail to be active or to register.

Item #7- removal of non-participating board members:
Resolution proposal 2006-11 # 6 removal for absences of Deborah Barantchouk as board member
Resolution proposal 2006-11 # 7 removal for absences of Poi Kee (Frederick) Low as board member
Resolution proposal 2006-11 # 8 removal for absences of Siddhartha Maheshwari as board member
Resolution proposal 2006-11 # 9 removal for absences of Melissa Lee Price as board member
Resolution proposal 2006-11 #10 removal for absences of Peter Short as board member

Item #8- awards of Volunteer Recognition Certificates:
Resolution proposal 2006-11 #11 award to Kishori Mundargi for writing Programming in C course
Resolution proposal 2006-11 #12 award to Minh Vo for writing two courses in pharmacology
Resolution proposal 2006-11 #13 award to Lourdes Sada for coordination of Spanish team

Please see PEOI's newsletters where these volunteers have already been praised.
Note that the certificates will appear in the "Volunteer awards" part of
"Volunteers" section once the award of certificates has been approved by you,
and the certificates are mailed out.

Item #9- next online board meeting:
March 2011

Please note that failure to return the vote bulletin properly
filled out by November 30, 2006, will constitute a non-participation
in board meeting that may lead to removal from the board.
Board members do not have to wait until the end of the month to
submit their vote bulletin: this can be done anytime.

Thank you all very much for your participation in the discussions,
for your vote and for your support of PEOI.

John Petroff
Chairman of the board

In order to facilitate discussion among 22 board members, here is the list of
email addresses in this distribution:

Board member list as of November 1 2006
1- Kenneth Barden
2- Rinku Bhattacharya
3- Mihai D Caramihai
4- edna eufemio
5- Frank Geerling
6- Johannes M. Glas
7- Cauvery Sachdeva Handa
8- Jeanne M. Henry
9- Thirumagal Kanagasabai
10- Carol Law
11- Kimberly Louis
12- Lynley Mackay
13- Shahid Ali Panhwer
14- Michael Palmer
15- John Petroff <petroff@pronetisp.net>
16- Allison Raymond
17- Simon Rosin
18- Romina Sengara <
19- Nazim Syed
20- Minh Vo
21- Peter Wells
22- Adele Wong

Note that the following applicants were notified that they were
elected to the board in March 2006, but failed to register at PEOI:
- EVIS KORE
- Mohammad Ashaq Malik
- Atul Philip