PEOI Board of Directors November 4, 2004

Dear board members,

The agenda items for November 2004 online board meeting are presented below.
The supporting material is indicated for each.
A board vote bulletin is supplied for board member voting.

Item #1- executive director's report and strategy update:

As reported in PEOI's monthly newsletters, PEOI has gone through some strange four months since last board meeting. July and August were surprisingly strong in both student and volunteer registrations, whereas September and October showed a noticeable drop off. Some (but minimal) drop off was caused by disruption in PEOI's registration procedure. Nevertheless, it is imperative to find out why the slow down occurred and seek method to promote PEOI among students and potential authors. Your ideas are invited.

Item #2- appointment of new board members:
Resolution proposal 2004-11 #1 appointment of John Lambert as board member
Resolution proposal 2004-11 #2 appointment of Nazim Syed as board member
Resolution proposal 2004-11 #3 appointment of Carol Law as board member
Resolution proposal 2004-11 #4 appointment of Peter Short as board member
The links to applicants' CV's will appear in the board member's vote bulletin.

Item #3- removal of non-participating board member
Resolution proposal 2004-11 #5 removal of David Wah-Fuk Chung as board member
Resolution proposal 2004-11 #6 removal of Kimberly Cook-McDaniel as board member
Resolution proposal 2004-11 #7 accepting resignation of Merryn Bryant as board member

Item #4- discussion and vote on wether PEOI should enter into a partnership with Beijing Social University:
Resolution proposal 2004-11 #8 partnership with BSU
Relevant correspondence with Young Tay and Peter Ma, and report from Yanan Zhang are placed in a PEOI forum discussion on "Partnership with BSU" and are emailed to board members. Board members are requested to share their opinions with the rest of the board by placing entries in the forum discussion or by exchange of emails (see list of board members' addresses) and to present their vote with a justification for it.

Item #4- International Volunteers Day December 5th:
Frederick (Poi Kee Low ) is reminding of this date which all the more important because of the crucial role of volunteers (such as you and I) for PEOI existence. Please share with him and us, ideas about how to celebrate this day in the forum discussion on "Volunteers Recognition".

Item #6- next online board meeting:
March 2005

You are reminded that discussion of online board meeting agenda items can
be conducted by exchange of emails addressed to all board members, or by
placing an item as subject of a forum discussion (other than the one pertaining
to the Annual Report). If you do place an item for forum discussion, you
may choose to restrict access to board members only. Board members are
free to express their opinions and participate in discussions or not. However,
board members are required to submit their votes to the executive director by
filling the board member's attached vote bulletin. Failure to return the vote
bulletin properly filled out by November 31, 2004, will constitute a non-participation
in board meeting that may lead to removal from the board. Board members do
not have to wait until the end of the month to submit their vote bulletin: this
can be done anytime, but must be before November 31, 2003.

Thank you all very much for your participation in the discussions, for you vote and
for your support of PEOI.

John Petroff
Chairman of the board