PEOI Board of Directors June 6, 2003
Dear board members,
The agenda items for July board meeting are presented below.
The supporting
material is indicated for each. A board vote bulletin is supplied
for board
member voting.
Item #1- executive director's report and strategy update:
See "Strategy" in "About us" on PEOI and forum
discussions.
Item #2- appointment of new board members:
Resolution proposal #2003-5 appointment of Mark Adamson as board
member
Resolution proposal #2003-6 appointment of Kenneth Barden as board
member
Resolution proposal #2003-7 appointment of Ayan Battacharia as
board member
Resolution proposal #2003-8 appointment of Merryn Bryant as board
member
Resolution proposal #2003-9 appointment of David Wah-Fuk Chung
as board member
Resolution proposal #2003-10
appointment of Adam Horbett as board member
Resolution proposal #2003-11 appointment of Linnea Johansson as
board member
Resolution proposal #2003-12 appointment of Poi Kee Frederick
Low as board member
Resolution proposal #2003-13 appointment of Alan Main as board
member
The links to applicants' CV's appear in the board vote bulletin.
It should be pointed
out that if all the applicants are appointed, the Board of Directors
will have 15 members
which exceeds the statutory number of 12 members provided in Article
3 Section 1 of
PEOI's Bylaws. If this happens, it may be necessary to amend the
Article to allow a
larger number of board members. Actually, there were several other
board candidates
who were not proposed at this time for various reasons such as
a deficient CV. It is
most likely that several new candidates will have to be considered
at November 2003
board meeting (as well as at subsequent ones) because the number
the credentials and
the potential contribution to PEOI of new applicants seems to
be on the rise, and it
would not be wise to deprive PEOI of the services of such applicants.
There is a fundamental problem with boards that are too large:
some board members
tend to find it difficult to be heard and to relate to so many
other members. Eventually,
many loose interest and become inactive. Thus, instead of changing
the number of
board members in the Bylaws, it is proposed to allow this natural
process of attrition
to take place. To make it possible an amendment is presented in
Item #4 below.
Item #3- creation and staffing of three committees:
Resolution proposal #2003-14 volunteer recognition committee
The justification for creating the committee appears in Strategy
and in forum discussion.
Item #4- Resolution proposal #2003-15 e-learning environment
upgrading
The justification for creating the committee appears in Strategy
and in forum discussion.
Item #5- Resolution proposal #2003-16 PEOI reorganization
The justification for creating the committee appears in Strategy
and in forum discussion.
Item #6- amendment to Bylaws:
Resolution proposal #2003-17 amendment of Article 3 Section 5
of
PEOI's Bylaws pertaining to board member term of office.
The justification for the proposal is presented in the discussion
of excessive size of the
board above. The amendment will allow to remove from the board,
members that are not
active after they demonstrate that by failing to participate in
Board or committee
decisions in two consecutive instances.
Item #7- next online board meeting:
November 2003
You are reminded that discussion of online board meeting agenda
items can be
conducted by exchange of emails addressed to all board members,
or by placing an item
as subject of a forum discussion. If you do place an item for
forum discussion, you
may choose to restrict access to board members only. Board members
are free to express
their opinions and participate in discussions or not. However,
board members are required
to submit their votes to the executive director by filling the
board vote bulletin herewith
attached. Failure to return the vote bulletin properly filled
out by July 11, 2003, will
constitute a non-participation in board meeting that may lead
to removal from the board.
Board members do not have to wait until July to submit their vote
bulletin: this can be
done anytime, but must be before July 11, 2003.
Thank you all very much for your participation in the discussions,
for you vote and
for your support of PEOI.
John Petroff
Chairman of the board